Set Up Product Web Categories (1211 onwards)

Created by Migration Bot, Modified on Fri, 23 Oct at 2:31 PM by Migration Bot

Originally written by John Hardwick, last updated Jan 30, 2026, on the Swan Retail knowledge base (FRS).

Used in partnership with Set Up Web Categories, this program allows selected products (SKU) to be grouped together for use within a website.

This report requires data to be available within Set Up Web Categories to operate.

Menu Location: System Admin > Sales > Set Up Product Reporting Hierarchy

On entry to the program, the operator must from one or more of the search options and click the FIND to view a list of SKUs.
- The Supplier lists offers a pick-list of active suppliers.
- The Range pick list presents all ranges unless a supplier has been chosen, in which case only ranges within that supplier are listed
- SKU allows a specific SKU (or part of) to be specified.
- The Exact Match check box restricts searching of the SKU to the specified search text.
- Model / Description allows a free format data entry from which SwanFRS searches for a match.
- Web category level X (where X is 1 to 6 max)

Once the FIND has been selected, the screen lists all matching SKUs in tabular format.

The search results may duplicate a SKU, this indicates the SKU is linked to more than one node in the web category structure.

Field	Comments
A / N	Tick any SKU rows where changes to report hierarchies are required. Once completed, the MODIFY button should be clicked to instruct SwanFRS of these changes. The MODIFY button retains the checkbox settings upon completion to allow multiple changes without having to re-select the products each time.
	Clicking this icon, where present, removes the SKU from the link point specified This doesn’t delete the SKU from the system, it simply removes that node from the structure.
SKU	Not User accessible, this field displays the SKU Code
Supplier Code	Not operator accessible, this field displays the actual supplier's name.
Range Code	Not amendable, this field shows the range or collection name the item is linked to.
Description	This field shows the amalgamated description of the item.
Web Category level X (1 to 6)	Where defined, this column shows the hierarchy code. See Set Up Web Categories
Is Product Default	Tick if this product is to act as the background to the landing page for a particular node on the web menu.

Modifying Data

To modify the report hierarchy of the selected SKUs, click the MODIFY button, this presents the following screen.

The page will show a list of hierarchy levels (max 6) which is subject to control via Application Parameters, and allows the operator to define where the selected SKUs reside within its structure.

To leave a level unset (retain the status it was before the ‘modify’) leave the No Change option selected.
To clear a previously set hierarchy, choose the Not Set option, which appears at the foot of the pick list. This removes the specific hierarchy tier from the SKU, thus removing it from the group.

Changes are only applied once the ACCEPT button has been selected.

To abort the page without making changes, click the CANCEL button.

Changing a category marks the SKU as amended, which in turn triggers the ‘issuing to web’ process. This means that making a change to the items Web categories will result in a revised item record being issued to the integrated web system.

Deleting Data

To remove the product / web category relationship, place a tick in the A/N column for all appropriate rows and then select the DELETE button, this presents the following screen.

The page will show a list of hierarchy levels (max 6) which is subject to control via Application Parameters, and allows the operator to define where the selected SKUs reside within its structure.

To leave a level unset (retain the status it was before the ‘modify’) leave the No Change option selected.
To clear a previously set hierarchy, choose the Not Set option, which appears at the foot of the pick list. This removes the specific hierarchy tier from the SKU, thus removing it from the group.

Changes are only applied once the ACCEPT button has been selected.

To abort the page without making changes, click the CANCEL button.

Files from the Confluence page