Set Up Web Categories (1207 onwards)

Created by Migration Bot, Modified on Fri, 23 Oct at 11:24 AM by Migration Bot

Originally written by John Hardwick, last updated Jan 30, 2026, on the Swan Retail knowledge base (FRS).

When sending data to a linked website, and if that website uses this data, this routine allows the building of a ‘mega menu’ to which SKUs can be assigned.

The number of menu levels / web categories is controlled via the WEB_CATEGORIES application parameters, which can be set to a number between 0 and 6, where 0 indicates this feature is not operational.

The WEB_CATEGORIES_FORCE_PARENT application parameter, forces a parent code to be specified when creating data (hierarchical in nature), where not set the tiers are flat (stand-a-lone).

Menu Location: System Admin > Sales > Set Up Web Categories

On entry to the program, the operator must from one or more of the search options and click the FIND to view a list of SKUs.
- Level instructs the search to show categories specified at the selected level.
- Code allows searching for a specific text within the code field.
- Description searches for specified text within the description.

Field	Comments
Level	Specify the level of this record
Parent Category	If the WEB_CATEGORIES_FORCE_PARENT application parameter is ticked and the specified level is 2 or higher, the operator must select a code from the pick list which is populated from codes already set at the level one higher than the level specified. i.e., if creating / editing a level 2 the pick list will be manufactured from level 1 codes.
Code	Specify a code for this record. Codes have to be unique within their level.
Description	Specify the category name, as displayed on the menu for this record.
Sequence	Use the sequence to control the order in which records at the same level are presented.
Active	Tick indicates this record is to be visible on the web / in pick lists.