Set Up Write-On Reasons (1205 onwards)

Created by Migration Bot, Modified on Fri, 23 Oct at 11:24 AM by Migration Bot

Originally written by John Hardwick, last updated Jan 30, 2026, on the Swan Retail knowledge base (FRS).

This program holds a list of reasons why products are being booked into stock without a purchase order.

A write-on occurs when an item of stock has been identified where there is no corresponding purchase order.

This program is used when loading stock at time of go-live and / or possibly when selling customers product or items have been accepted without a purchase order being created.

Menu Location: System Admin > Warehouse > Set Up Write-Off Reasons

Click the NEW button or New on the side panel to generate a new record.
Click the icon to amend an existing record.
Once in amend / insert more, click the to save changes or to abort the action.
Click the CLOSE button, or Back option on the side panel to leave the page (or select another option from the menu)

Item	Description
Reason	Specify a reason for the write-on. Why is the stock item being added to the stock holding
Nominal Code	Optionally specify a nominal account / GL posting code where the current cost value of the stock being written on is to be recorded. If not set, SwanFRS uses the default write-on account held in the application parameter settings.
Active	Tick to enable operators to use this write-off reason when removing stock from the stock holding. Untick to stop this reason code from being used within the warehouse stock management system.
Legacy Default	Ticking instructs SwanFRS that this write-on reason is to a be selected when informing SwanFRS of unexpected goods.
Container Processing Default	Ticking instructs SwanFRS that this write-on reason is to a used when recording the receipt of unexpected goods.
Stock Take	Tick to indicate the stock write-on is a result of a stock take, This is currently only used with sending data to the CSF accounts system