Set Up Vat Rates (1205 onwards)

Created by Migration Bot, Modified on Fri, 23 Oct at 11:24 AM by Migration Bot

Originally written by User c9a5f, last updated Jan 30, 2026, on the Swan Retail knowledge base (FRS).

This program is used to inform SwanFRS of the rates of tax charged on goods and services and must be set prior to processing any transactions within SwanFRS.

Menu Location: System Admin > Sales > Set Up Vat Rates or Set Up Tax Rates

SwanFRS can operate with a maximum of 99 VAT rates. During the sales process, SwanFRS, will create a VAT value which may then be electronically issued to an accounting system or reported upon.

It is essential that when using a third-party accounting system, you build SwanFRS VAT codes to replicate those used within the accounting application.

Once used in sales operation (i.e., stock or sales have been processing using a Tax Code) do not alter rates as this can distort the statistics produced by SwanFRS and break the synergy with an accounts system. If the rate of tax changes, create a new code and re-link the products affected by the tax rate.

Click the NEW button or New on the side panel to generate a new record.
Click the icon to amend an existing record.
Once in amend / insert more, click the to save changes or to abort the action.
Click the CLOSE button, or Back option on the side panel to leave the page (or select another option from the menu)

Item	Description
Tax Code	Enter a number in the range 1 to 99 This code cannot be altered once set.
Description	Specify the name for this rate of Tax. For USA operation, set the description to include the 3 tax elements. This instructs SwanFRS to show the 3 composite tax rates within the Sales Tax History Report.
Rate	Specify the Tax percentage for this rate of Tax.
Default	Only one rate may be set as the default.
Active	Tick this field to indicate this Tax rate may be used within SwanFRS. Codes cannot be removed, once redundant untick this field.