Set Up Ranges (1214 onwards)

Created by Migration Bot, Modified on Fri, 23 Oct at 2:31 PM by Migration Bot

Originally written by User c9a5f, last updated Mar 26, 2026, on the Swan Retail knowledge base (FRS).

This routine allows the management of supplier ranges (collections).

When using the Set Up Product Pricing (SwanFRS’s in-application product creation program) whilst it is possible to create a new range, setting additional information requires the operator visits the Set Up Range routine.

When using the SwanFRS Product Creator spreadsheet, this routine need not be used.

Menu Location: System Admin > Products > Set Up Ranges (Set Up Collections)

The REFRESH PRICES button, accessible via Catalogue Search and the automatic overnight price refresh process, now checks the products linked to a range and if all products are discontinued and have no stock then the range is automatically ‘hidden’ which means it will no longer appear in pick lists. Adding stock or making an item available for ordering reverses this process.

Prior to viewing data, the operator will be required to select a Supplier (vendor) from the pick-list in the top left side of the screen.

Only suppliers with the ‘Internal’ catalogue ID flag set will be offered.

The TOGGLE button alternates between the range and ticket details

Toggle is not operational when amending a record.

Click the NEW button or New on the side panel to generate a new record.
Click the icon to amend an existing record.
Once in amend / insert more, click the to save changes or to abort the action.
Click the CLOSE button, or Back option on the side panel to leave the page (or select another option from the menu)

Range Descriptions

Item	Description
Range Name	Specify the name of the range as dictated by the supplier.
De-Branded Range Name	Optionally specify the name you wish to give to this collection. This will form the title when viewed from within the sales screens. When communicating with the supplier, their name will be used.
Is Active	Tick to indicate this range may be used within the sales and stock system.
Exclude Margin	Tick to omit this range from the sales order margin calculation.
Show Debranded on PO Print	Tick to show the debranded range name on the purchase order print.
Managed Catalogue Product Group	This field is used when importing products directly from a third party and is used to set a default product group for new items. When creating products within SwanFRS or when using the SwanFRS product creator spreadsheet, this field can be ignored. See Set Up Product Groups (1209 onwards)

Ticket Details

Item	Description
Range Image	Optionally, specify a path to a local file or a full URL. This image filename / path can then be used when printing literature relating to the product’s range (subject to report design).
Ticket Style Bullet X (1 to 5)	When using a report based on the style ticket engine, the output may contain one, some or all of the ticket style bullet narratives.
Ticket Style Paragraph	This field allows a paragraph of information to be held against the range which, when using the ticket style engine, allows for greater information to be printed on tickets.