Set Up Nominal Account Codes (1205 onwards)

Created by Migration Bot, Modified on Fri, 23 Oct at 11:23 AM by Migration Bot

Originally written by User c9a5f, last updated Jan 30, 2026, on the Swan Retail knowledge base (FRS).

This routine is used to hold the list of Account codes / Expense codes / GL Codes used within a linked accounting system. It advises SwanFRS of the account system's coding of accounts and therefore allows SwanFRS to send transactions to the appropriate register within the GL System.

When linked to a third party accounting system, the coding of accounts should be one of the first aspects of SwanFRS to populate.

Menu Location: System Admin > Sales > Set Up Nominal Account Codes

Click the NEW button or New on the side panel to generate a new record.
Click the icon to amend an existing record.
Once in amend / insert more, click the to save changes or to abort the action.
Click the CLOSE button, or Back option on the side panel to leave the page (or select another option from the menu)

Item

Description

Nominal Code

Specify a nominal account code.

Max 20 alphanumeric characters.

Description

Specify the name for this code.

Max 50 characters.

If it is possible to obtain an electronic list of account codes, subject to format it is possible to import this data into SwanFRS thus bypassing the need to manually key in the data.

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