Set Up Distribution Links (1205 onwards)

Created by Migration Bot, Modified on Fri, 23 Oct at 2:31 PM by Migration Bot

Originally written by John Hardwick, last updated Jan 30, 2026, on the Swan Retail knowledge base (FRS).

This program enables alternative warehouse locations to set per product group by location, thus overriding the default distribution location recorded against the selling location.

This routine is optional and only required if stock of a particular genre is to be ordered for delivery into, held in and delivered from a different location to that set as the default distribution link on the location record.

It is only necessary to use this program if there are different warehousing requirements per product genre.

Menu Location: System Admin > Sales > Set Up Distribution Links

On initial entry to the program, the operator must select a Location from the pick list to the top left side of the screen. Locations are restricted, with the operator only being offered those locations they have visibility of.

Having chosen the master location, entering narrative in to the search box (to the left of the FIND button) and then clicking FIND instructs the routine to filter the product group list to just those records with either a code or a description matching the search pattern.
Click the icon to amend an existing record.
Once in amend / insert more, click the to save changes or to abort the action.
Click the CLOSE button, or Back option on the side panel to leave the page (or select another option from the menu)

Item	Description
Product Group	Choose the product group where the default distribution link of the chosen selling location is to be overwritten. See Set Up Product Groups (1209 onwards)
Distribution Link	Choose the location where stock for the chosen product group is held (backing stock), the default offering for purchase orders, the default delivery location for retailer to customer deliveries. Once created, it is not possible to disable or remove the record. If created in error, set the Distribute Location pick list to Not Set. See Set Up Locations (1211)