Booking In Audit (1200 onwards)

Originally written by John Hardwick, last updated Feb 02, 2026, on the Swan Retail knowledge base (FRS).

Part of: Purchasing Reports

This report provides supplier booking in analysis – i.e., did the supplier arrive on the date booked in and at the expected location / how many times did they fail to arrive on the date agreed.  This report uses the booking in diary and not the ‘confirmed’ date when acknowledging the PO

If the supplier delivers goods on a date other than the booking in date or to an alternative location to that expected, the system highlights the delivery with a red background on the actual delivery date and / or location.

Selection Criteria

Run time choices, user selectable.

• Group By

  • Location / Supplier

• Date Range

• Restricted Booked In Location(s)

• Supplier(s)

• Show Date with no Bookings

  • Yes / No

Print Sequence

As indicated by blue numbered squares in the report example.

1 Booked in Location / Supplier

2 Week Number (Year/Week Sequence)

3 Supplier / Booked in Location

4 Purchase Order Number

Report Totals

As indicated by yellow numbered squares in the report example.

• There are none

Printed Fields

Fields printed on the report.

• Booked in Location

• Week Number

• Weekday

• Booked in Date

• Supplier

• Purchase Order Number

• PO Count

• Quantity Count

• GRN Date

• Received at Location

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