Acknowledgement PO Audit (1200 onwards)

Originally written by John Hardwick, last updated Feb 02, 2026, on the Swan Retail knowledge base (FRS).

Part of: Purchasing Reports

This report lists purchase orders acknowledged within a user specified number of days (early or late) from the original expected date.

• Advised dates with a blue background have been acknowledged.

• Acknowledgement variances with red backgrounds indicate goods have an acknowledged date later than expected, yellow background indicate goods acknowledged dates are earlier than expected with green backgrounds indicating acknowledged and expected dates are the same.

• Days First Sent is the elapsed days between ‘sending’ the PO to the supplier and the GRN occurring (or if not yet GRN’d to today)

• Days From Ack is the number of dates from acknowledgement to GRN

• Count is the number of times the PO has been ‘acknowledged’

Selection Criteria

Run time choices, user selectable.

• Restricted Expected Receiving Location(s)

• Supplier(s)

• Date Range

• Acknowledgement Times

• Show

  • All Acknowledged POs / POs with multiple Acknowledgements

• Show

  • Active Acknowledgements only / All Acknowledgements

Print Sequence

As indicated by blue numbered squares in the report example.

1 Expected Location

2 Supplier / Vendor

3 Purchase Order Number

Report Totals

As indicated by yellow numbered squares in the report example.

• There are none

Printed Fields

Fields printed on the report.

• (Expected) Receiving Location

• Supplier / Vendor

• Purchase Order Number

• Date First Issued to the Supplier

• Days from Send to First Acknowledgement

• Acknowledgement Reference

• SKU

• Quantity

• Acknowledgement Cost

• Date Processed

• Advised Date

• Days between Issue and First GRN

• GRN Date

• Days between Issue and First Acknowledgement

• Days between Acknowledgement and GRN

• Number of Acknowledgements for the PO

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