Write Off Audit

Originally written by John Hardwick, last updated Jan 28, 2025, on the Swan Retail knowledge base (FRS).

Part of: Stock Reports

The report lists all write off notes processed within a specified date range for selected locations.

If the write off has subsequently been reversed, the report will highlight this as shown below

Open / Pending Write-Offs show a green status badge with the word Open.

Selection Criteria

Run time choices, user selectable.

• Date Range

• Restricted Stock Holding Location(s)

• Supplier

• Write Off Reason

• Sequence

  • Location (Loc) - Reason (Rea) / Loc-Supplier (Sup) / Rea-Loc / Rea-Sup / Sup-Loc / Sup-Rea

• Status

  • Open - Pending / Completed / Both

Print Sequence

As indicated by blue numbered squares in the report example.

1 Sequence 1

2 Sequence 2

3 Write Off Note Number

Report Totals

As indicated by yellow numbered squares in the report example.

1 Sequence 2

2 Sequence 1

3 Report

Printed Fields

Fields printed on the report.

• Sequence 1 (Location, Supplier or Write Off Reason)

• Sequence 2 (Location, Supplier or Write Off Reason)

• Write Off Number

• Write Off Status

• Write Off Notes - Yellow box

• Operator Name

• Transaction Date

• Stock ID

• SKU

• Supplier / Vendor

• Range / Collection

• Supplier’s Stock Reference / Model Number

• Product Description & Options

• Quantity

• Cost

• Reference

• Reversal Date

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