08. Miscellaneous

Created by Migration Bot, Modified on Fri, 23 Oct at 11:20 AM by Migration Bot

Originally written by John Hardwick, last updated Jul 27, 2026, on the Swan Retail knowledge base (FRS).

Part of: Product Creator - v1214

This document relates to spreadsheet version 1214.1.00 onwards

The Miscellaneous section of the main menu, provides a place to record notes relating to the specific supplier and to view a ‘change’ log for this version of the spreadsheet.

Notes

The NOTES button allows the operator to view and maintain notes (free format text) relating to this spreadsheet.

Notes form a useful history / reference, which is important should multiple parties access the document or if updates are few and far between.

If notes exist, the button shows with a pale yellow background.

View Archive

The VIEW ARCHIVE button is only active when there is one or more archived SKU (product) or Option-Choice in the dataset.

Where archived data exists, the main menu indicates this with an X/Y value where X represents the number of active records and Y the number of archived records, as indicated below

Clicking the button will require entry of the administrator password (unless previously entered when viewing the specific catalogue.)

View Archive displays the following window

The top section lists archived products (SKUs), with the lower section showing option-choices.

This screen is primarily a way of viewing ‘archived’ items and once viewed clicking the CLOSE button returns control back to the Main Menu.

Reversing the Archive

If the archived product (or choice) is to be re-instated, this screen can be used to RESTORE the data element, moving it back to the main dataset.

Initially the operator must select the items to be ‘restored’, this is achieved in one of several ways

Clicking an item (or items) in the left-hand side and then the > moves the item to the selected list.
Clicking >> moves all items from the left to the right.
To remove a selected item, highlight in the right-hand-list and use the < or to remove all selected use the <<

When ready to re-instate the products, click the RESTORE button.

A progress bar (displayed in green) will advise of progress, once completed, the screen ‘locks' with only the CLOSE button active.

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